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Appendix B

List of Requirements

Reference

Part of Report

Description

Requirement

Page

8(3) & A.4

 

Letter of transmittal

Mandatory

1

A.5

 

Table of contents

Mandatory

2–3

A.5

 

Index

Mandatory

85–90

A.5

 

Glossary

Mandatory

81–82

A.5

 

Contact officer(s)

Mandatory

i

A.5

 

Internet home page address and Internet address for report

Mandatory

 

9

Review by CEO

 

 

9(1)

 

Review by CEO

Mandatory

10–11

9(2)

 

Summary of significant issues and developments

Suggested

4–5

9(2)

 

Overview of department’s performance and financial results

Suggested

17–21, 33–72

9(2)

 

Outlook for following year

Suggested

N/A

9(3)

 

Significant issues and developments – portfolio

Portfolio departments – suggested

N/A

10

Agency Overview

 

 

10(1)

 

Role and functions

Mandatory

13–15

10(1)

 

Organisational structure

Mandatory

14

10(1)

 

Outcome and program structure

Mandatory

15

10(2)

 

Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change

Mandatory

N/A

10(3)

 

Portfolio structure

Portfolio departments – mandatory

N/A

11

Report on Performance

 

 

11(1)

 

Review of performance during the year in relation to programs and contribution to outcomes

Mandatory

17–24

 

 

 

 

 

11(2)

 

Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements

Mandatory

19–21

11(2)

 

Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change

Mandatory

N/A

11(2)

 

Narrative discussion and analysis of performance

Mandatory

17–21

11(2)

 

Trend information

Mandatory

N/A

11(3)

 

Significant changes in nature of principal functions/ services

Suggested

N/A

11(3)

 

Performance of purchaser/provider arrangements

If applicable, suggested

N/A

11(3)

 

Factors, events or trends influencing agency performance

Suggested

4–5, 10–11

11(3)

 

Contribution of risk management in achieving objectives

Suggested

11(4)

 

Performance against service charter customer service standards, complaints data, and the agency’s response to complaints

If applicable, mandatory

N/A

11(5)

 

Discussion and analysis of the agency’s financial performance

Mandatory

26–27

11(6)

 

Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations

Mandatory

50

11(7)

 

Agency resource statement and summary resource tables by outcomes

Mandatory

26

12

Management and Accountability

 

 

 

Corporate Governance

 

 

12(1)

 

Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines

Mandatory

1

12(2)

 

Statement of the main corporate governance practices in place

Mandatory

23–25

12(3)

 

Names of the senior executive and their responsibilities

Suggested

14

12(3)

 

Senior management committees and their roles

Suggested

N/A

12(3)

 

Corporate and operational planning and associated performance reporting and review

Suggested

 

 

 

 

 

12(3)

 

Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks

Suggested

24–25

12(3)

 

Policy and practices on the establishment and maintenance of appropriate ethical standards

Suggested

25

12(3)

 

How nature and amount of remuneration for SES officers is determined

Suggested

28

 

External Scrutiny

 

 

12(4)

 

Significant developments in external scrutiny

Mandatory

25

12(4)

 

Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner

Mandatory

25

12(4)

 

Reports by the Auditor-General, a Parliamentary Committee, the Commonwealth Ombudsman or an agency capability review

Mandatory

25

 

Management of Human Resources

 

 

12(5)

 

Assessment of effectiveness in managing and developing human resources to achieve agency objectives

Mandatory

27

12(6)

 

Workforce planning, staff turnover and retention

Suggested

27–28

12(6)

 

Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and Australian Workplace Agreements (AWAs)

Suggested

12(6)

 

Training and development undertaken and its impact

Suggested

30

12(6)

 

Work health and safety performance

Suggested

30

12(6)

 

Productivity gains

Suggested

12(7)

 

Statistics on staffing

Mandatory

28

12(8)

 

Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs

Mandatory

29

12(9) & B

 

Performance pay

Mandatory

29

12(10)–(11)

Assets management

Assessment of effectiveness of assets management

If applicable, mandatory

24

12(12)

Purchasing

Assessment of purchasing against core policies and principles

Mandatory

27

 

 

 

 

 

12(13)–(22)

Consultants

The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website.

Mandatory

27

12(23)

Australian National Audit Office Access Clauses

Absence of provisions in contracts allowing access by the Auditor-General

Mandatory

27

12(24)

Exempt contracts

Contracts exempt from publication in AusTender

Mandatory

27

13

Financial Statements

Financial Statements

Mandatory

33–72

 

Other Mandatory Information

 

 

14(1) & C.1

 

Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)

Mandatory

30

14(1) & C.2

 

Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns

Mandatory

27

14(1) & C.3

 

Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

Mandatory

26

14(1)

 

Compliance with the agency’s obligations under the Carer Recognition Act 2010

If applicable, mandatory

N/A

14(2) & D.1

 

Grant programmes

Mandatory

27

14(3) & D.2

 

Disability reporting – explicit and transparent reference to agency level information available through other reporting mechanisms

Mandatory

31

14(4) & D.3

 

Information Publication Scheme statement

Mandatory

25

14(5)

 

Correction of material errors in previous annual report

If applicable, mandatory

N/A

E

 

Agency Resource Statements and Resources for Outcomes

Mandatory

26

F

 

List of Requirements

Mandatory

75–78